Clearances for Volunteers

Background Clearance Requirements for Pennsylvania School Volunteers

The Pennsylvania General Assembly amended the Child Protective Services Law several times over the past year.  The most recent changes were made through Act 153 of 2014. As it relates to clearances, Act 153 now requires all current Pennsylvania school volunteers to obtain new clearances. There are three required clearances.  The FBI clearance can be waived for volunteers only if you have been a resident of Pennsylvania during the entirety of the last ten year period.  Parent volunteers must also complete an Arrest/Conviction Report and Certification Form, PDE-6004. 

1-Pennsylvania State Police Criminal Record Check

2-Pennsylvania Child Abuse History Clearance

3-Federal Bureau of Investigation (FBI) Criminal Background Check - Must select PA Department of Education (not PA Department of Welfare)

Completed Arrest/Conviction Report and Certification Form

Completed Volunteer Verification Form for Exemption from FBI Clearance

All clearances are submitted to Sharon Levick at the 210 Clayton Avenue Administration Building, Human Resources Office, Waynesboro Area School District. 

If you have questions regarding clearances or need assistance, please contact Sharon Levick @ (717) 762-1191, x1133 or email - sharon_levick@wasdpa.org

 

INSTRUCTIONS FOR COMPLETING CLEARANCES

1-PENNSYLVANIA STATE POLICE CRIMINAL RECORD CHECK INSTRUCTIONS

NO FEE FOR VOLUNTEERS

ELECTRONIC SUBMISSION

https://epatch.state.pa.us

Applicants can go to the Pennsylvania Access to Criminal History website and apply for their criminal record check online with the Pennsylvania State Police or apply by mail using the form below.  Select Volunteer under purpose of clearance.

Pennsylvania State Police Request for Criminal record Check Form (SP4-164)

Once this background check has been requested, a Record Check Details response status screen will appear.  Please select and print the Certification Form.  If you have questions about the Pennsylvania State Police Request for Criminal Record Checks form (SP4 164), please call: (717) 783-9973 or toll free 1-888-783-7972.

 

2-CHILD ABUSE CLEARANCE INSTRUCTIONS

NO FEE FOR VOLUNTEERS

ELECTRONIC SUBMISSION

https://www.compass.state.pa.us/CWIS

Select Volunteer under purpose of clearance.

Creating an account and submitting your clearance application online will give you immediate access to your results or the status of your results if your results cannot be processed immediately.

Paper submissions of the Pennsylvania Child Abuse History Clearance application will still be accepted for anyone who may not have access to the internet.  

CY113 form – English Child Abuse Clearance       

Submit paper applications to:

ChildLine and Abuse Registry 
Pennsylvania Department of Human Services

PO Box 8170
Harrisburg, PA 17105-8170

The instructions for how to complete the Pennsylvania Child Abuse History Clearance application are now included on the last page of the application. Failure to comply with the instructions that are attached to the application will cause considerable delay in processing the results.  If you have trouble accessing the application you may need to download the latest version of Adobe Reader, which is available free on the internet.  Once the application is received in the ChildLine and Abuse Registry’s Verification Unit, the results of the Pennsylvania Child Abuse History Clearance will be mailed to the applicant’s address that was noted on the application within 14 days from the date that the application is received in the ChildLine Verification Unit. 

For questions related to the Pennsylvania Child Abuse History Clearance, please contact the ChildLine Verification Unit at 717-783-6211 or toll free at 1-877-371-5422.

 

 

3-FEDERAL BUREAU OF INVESTIGATION (FBI) CRIMINAL BACKGROUND CHECK INSTRUCTIONS -$24.25

COMPLETE ONLY IF YOU HAVE NOT BEEN A PA RESIDENT FOR THE ENTIRETY OF THE PAST TEN YEARS.

The Pennsylvania Department of Education utilizes Cogent Systems to process finger printing based FBI criminal background checks for prospective employees or volunteers of public and private schools.

ELECTRONIC REGISTRATION

Applicants must register first at www.pa.cogentid.com or by calling 1-888-439-24868AM to 6PM EST.

Individuals applying to a school district or an Intermediate Unit MUST choose PA Department of Education

The applicant will automatically receive an unofficial copy of the FBI/fingerprint clearance.

 The cost is $24.25.  Credit/debit card may be done online.  Money orders or cashier’s check payable to 3M Cogent Systems will be accepted at the center.  No cash or personal checks allowed. 

You should either print out the registration confirmation or if you do not have access to a printer, you must record the number in a safe place to give to your employer.

* Applicants must provide proof of identity upon arrival at the Fingerprint Center such as a state issued driver’s license, state I.D card, passport, etc.

 * After being fingerprinted, applicant must provide the SCHOOL DISTRICT’S HUMAN RESOURCES OFFICE with the registration confirmation number.
(Individuals registered under the Department of Education will receive a number starting with “PAE………..”.) The Employer will then obtain the original clearance via the website.

All locations are open on Mondays and Tuesdays from 10:00 AM – 5:00 PM. Cutoff time is 4:45. You MUST be registered prior to having your fingerprints taken. No appointments are necessary.

  • Franklin County Learning Center, 2397 Loop Road, Chambersburg, PA  17201
  • Lincoln Intermediate Unit #12, Central Office, 65 Billerbeck Street, New Oxford, PA  17350

 

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